Issuance of various certificates and notification matters

1. Current students

As part of our student services, we have made every effort to maintain the current price of certificate issuance fees. However, due to the soaring cost of certificate paper, it has become difficult to maintain the previous fees, and we will be changing them to the following amounts from April 1, 2026. We apologize for any inconvenience this may cause amidst rising prices across the board, and we appreciate your understanding.

• Japanese-language certificate (certificate of enrollment): 100 yen ⇒ 300 yen
• Japanese-language certificates (health certificate, academic transcript, graduation certificate, etc.): 200 yen ⇒ 300 yen
• English certificates (English certificate of enrollment, English academic transcript, etc.): 1,000 yen (no change)

[Certificate application process]

1. Please apply for a certificate using the WSDB application. (See the WSDB manual for details.)
2. The university will confirm whether or not it can issue the document, and if it is approved, you will receive a notification requesting payment of the issuance fee. (Status: Payment Requested)
   If issuance is not possible, the certificate cannot be issued. (Status: Issuance not possible)

   *Please note that if you have outstanding tuition payments, we will not be able to issue various certificates such as academic transcripts and certificates of expected graduation.

3. The document will be issued 2-3 days after payment of the issuance fee is confirmed. (Application status: Paid ⇒ Issued)
4. Please bring your student ID card to the administrative office window to receive your certificate.

List of issued certificates (current students)

[Notes on using student discount certificates]

• • The number of tickets that can be issued at one time is two.
  • The validity period is 3 months from the date of issue.
  • Please be sure to carry your student ID when using your student discount card.
  • Please be careful when handling the following items, as they will be considered fraudulent and may result in the collection of a surcharge equivalent to three times the normal passenger fare, suspension of sale of school commuter passes, suspension of use of student discount certificates for our university, etc.
    • When it is issued and used in another person's name or with an invalid student ID.
    • When transferred or lent to another person
    • When you use your student ID card without carrying it with you
    • When the transportation regulations are violated
    • In case of other unauthorized use
  • Group student discount system

If you are traveling with 8 or more students on the same itinerary, you can receive a student group discount. Please fill out the necessary information on the travel itinerary provided at each JR station and have it certified at the university.

Regarding mail delivery of certificates

Regarding certificates,If you are unable to come to the university for some reason, etc.Please follow the steps below to apply by post.
Incidentally,You will need stamps to cover the certificate issuance fee and postage, so please enclose the correct amount.

　*Stamps with missing or damaged face value will not be accepted.

1. About mailing

We will ship within 5 days of receiving your application documents, excluding Saturdays, Sundays, and holidays.

It takes time to create an English certificate, so please contact us in advance.

XNUMX. XNUMX.How to apply

Please send the following three items to the university by mail:

• • Certificate Application Form (Current Students)
  • Stamps for the certificate issuance fee
  • Stamps for postage of certificate

• • • About the certificate application form

      "Certificate application form (PDF)Please print out and fill out.
      If you are unable to print it out, please enclose a copy with the following information filled out.

      • Student number
      • Phonetic Spelling
      • Name
      • Name (in English) *Only for English certificate applicants
      • Date of Birth
      • Faculty / Graduate School
      • Department / Major
      • Phone Number
      • Receiving address *Enter the student address or guarantor address registered in WSDB
      • Certificate to apply for and required number of copies

• • Regarding stamps for certificate issuance fees

    　Please enclose the necessary postage according to the certificate fee listed above. If there are not enough postage, the certificate cannot be issued.

  • Regarding stamps for postage of certificates

    　Please refer to the "weight guideline" below and enclose enough stamps to cover the postage cost of the certificate. Envelopes will be provided by the university.
    If you are concerned about the amount of stamps, please enclose a larger amount. We will return the excess stamps to you.

    　In addition, sealed certificates are sealed in a standard-sized envelope (oblong size 3), so the stamps for the postage cost of the certificate are prepared by using a non-standard-sized envelope (kakugai size 2). please.

    Approximate weight

    Certificate/Envelope	Weight of 1 part
    Transcript (sealed) Certificate of academic ability (sealed)	about 10g
    Other certificates	About XNUM X g
    Standard envelope (long size 3) Envelopes that can be folded in thirds and enclosed in A4 paper	About XNUM X g
    Non-standard size envelope (square size 2) Envelopes that can be used to enclose A4 paper without folding it	About XNUM X g

    Envelope (image)

    

     

    postage charges(For details, please check the post office website.)

    重 さ	postage charges (Basic charge)	express (Added to basic fee)	Simple registered mail (Added to basic fee)
    Within 50g (Standard envelope)	¥110	+ 300 JPY	+ 350 JPY
    Within 50g (Non-standard envelope)	¥140
    Within 100g (Non-standard envelope)	¥180

3. Precautions

• 　Please apply by mail. Please allow plenty of time for your application, including the time required for mailing.
• 　We cannot be held responsible for postal errors, etc., so please be careful about the mail format (express delivery, registered mail, etc.) when preparing stamps for the postage cost of the certificate.

4. Inquiries

If you have any other questions, please contact us at the following:
Hokkaido Bunkyo University Academic Affairs Department TEL: 0123-34-0012
Student Affairs Division TEL: 0123-34-0011

Main requests and notification forms to be submitted to each counter

2. University graduates, graduate school graduates

As part of our student services, we have made every effort to maintain the current price of certificate issuance fees. However, due to the soaring cost of certificate paper, it has become difficult to maintain the previous fees, and we will be changing them to the following amounts from April 1, 2026. We apologize for any inconvenience this may cause amidst rising prices across the board, and we appreciate your understanding.

• Japanese-language certificate (certificate of enrollment): 100 yen ⇒ 300 yen
• Japanese-language certificates (health certificate, academic transcript, graduation certificate, etc.): 200 yen ⇒ 300 yen
• English certificates (English certificate of enrollment, English academic transcript, etc.): 1,000 yen (no change)

Our university accepts the issuance of the following certificates to graduates.

The certificate issuing method is different for current students.CLICK HERE)

If you are applying from overseasCLICK HERE .

List of issued certificates (graduates)

※1 If you are applying for a certificate of academic ability for a nutrition teacher license, please submit the following along with your application documents:
Please send us a copy of your license.
If you do not have a registered dietitian license, please indicate this in the margin of the certificate application form.
For certificates not listed in the table above, please contact us by phone.

About shipping

of application documentsWithin 5 days of arrival, excluding Saturdays, Sundays, and holidays発 送 international success.
It takes time to create an English certificate, so if you need it urgently, please contact us in advance.

Application method

Please mail the following two items to the university.

1. Certificate issue application form
2. Stamps for certificate fee
3. Copy of identification card
4. Stamps for mailing the certificate

※ If you are applying for a certificate of academic ability (nutrition teacher type 1), a copy of your license as a registered dietitian must be submitted.

1. About the certificate application form

"Certificate Application Form (University Graduates and Graduate School Graduates) (PDF)Please print out and fill out.
If you are unable to print it out, please enclose a copy with the following information filled out.

• Name (at the time of enrollment): The certificate will be created using the name used at the time of enrollment.
  Name (surname change): Only fill in those who have changed their surname.
  Name (in English): Fill in only for those applying for an English certificate
• Date of Birth
• Faculty name (graduate school name)
• Department name (major name)
• Year of enrollment: Leave blank if unknown
• Graduation year
• Graduation month: March or September
• Student ID number: Leave blank if unknown
• Phone number: Enter the number where you can be reached during the day.
• Delivery address: Postal code and address (must match the address on the enclosed identification)
• Postal format: ordinary, express, registered mail, etc.
• Amount of stamps for mailing the certificate
• Certificate to apply for and required number of copies
• Amount of stamps for certificate fee

*If you are applying for a certificate of academic ability for a Type 1 nutrition teacher license, please send a copy of your registered dietitian license along with your application documents. If you have not obtained a registered dietitian license, please write so in the margin of the certificate application form.

2. About stamps for certificate fees

　The cost of the certificate is 1 yen per copy (300 yen per copy in English). Please enclose postage stamps for the cost of the certificate you are applying for. Please prepare 1 yen stamps.
Please note that if there is a shortage, we will create it after the missing amount arrives.
In addition, if there is a large amount, we will send the excess amount back to you using postage stamps.

3. About copy of ID card

　To confirm that the application is from the person in question, please enclose a copy of your driver's license or health insurance card.
It will not be used for any other purpose.
　If your driver's license or health insurance card has had an address change, be sure to include a copy of the address section on the back.

4. About stamps for mailing certificates

　Please refer to the "weight guideline" below and enclose enough stamps to cover the postage cost of the certificate. Envelopes will be provided by the university.
If you are concerned about the amount of stamps, please enclose a larger amount. We will return the excess stamps to you.

　In addition, sealed certificates are sealed in a standard-sized envelope (oblong size 3), so the stamps for the postage cost of the certificate are prepared by using a non-standard-sized envelope (kakugai size 2). please.

　Please prepare stamps for the certificate fee separately. (Please avoid adding up)

• Approximate weight

  Certificate/Envelope	Weight of 1 part
  Transcript (sealed) Certificate of academic ability (sealed)	About XNUM X g
  Other certificates	About XNUM X g
  Standard envelope (long size 3) Enclose A4 paper folded in thirds	About XNUM X g
  Non-standard size envelope (square size 2) Enclose A4 paper without folding it	About XNUM X g

Envelope (image)

postage charges(Please check the post office website for details.)

Points to note

• 　The application isMailingPlease go in. Please allow plenty of time for your application, including the time required for mailing.
• 　About payment of feesWe do not accept cash or revenue stamps. surelyPostage stampPay with.
• 　We cannot be held responsible for postal errors, etc., so please be careful about the mail format (express delivery, registered mail, etc.) when preparing stamps for the postage cost of the certificate.
• 　In principle, the certificate will be sent to the graduate himself/herself. If you wish to send it to an address other than the graduate's own address, please see "If applying for or receiving it via proxy."

In case of application/receipt by proxy

If you wish to have a representative other than yourself apply and receive the application, you will need the following two items in addition to the items required for a normal application.

1. Power of attorney (with signature and seal of the principal)
2. Copy of agent's ID

1.About power of attorney

"Power of attorney (PDF)Please print out and fill out. If you are unable to print it out, please enclose a copy with the following information filled out.

• Agent

  • Name (seal) and furigana
  • The relationship between the person
  • Address
  • Phone Number

• Principal

  • Name (seal) and furigana
  • Date of Birth
  • Address
  • Phone Number
  • Details to be delegated: Fill in the application for the certificate and how to receive the certificate (regular, express, registered mail), etc.
  • Enter "I designate 〇〇 as my agent and delegate authority regarding personal information."

2.About a copy of the agent's identification card

Please enclose a copy of your driver's license, health insurance card, etc. to confirm that the application is from a representative.
It will not be used for any other purpose.

For applications from overseas

When applying for a certificate from overseas, please ask a family member or acquaintance living in Japan to apply and receive the certificate on your behalf to prevent problems due to postal conditions in each country.

1.Application by a representative residing in Japan

For procedures, please apply by mail. We do not accept cash (including foreign banknotes), revenue stamps, or foreign exchange for payment of fees. Please be sure to pay with Japanese postage stamps. Detail is,"In case of application/receipt by proxy" .
If there is a shortage of fees, we will bill the person on your behalf.

2.Application from a person residing overseas

If you do not have a representative living in Japan, please mail the following to the university. For details on how to fill out the application form, etc."How to apply" .

1. Certificate issue application form (PDF)
2. Copy of identification card
3. Japanese postage stamps for the certificate fee + the cost of mailing the certificate (or international reply coupon *1)

Mailing address: 061-1449-5 Kogane Chuo, Eniwa 196-1
Hokkaido Bunkyo University Academic Affairs Division
Please write "Certificate Application" in red on the envelope.

<※1 Regarding international reply coupons>

International reply stamps are coupons that can be purchased at post offices in each country.
Regardless of the exchange rate, it is equivalent to 160 yen per ticket in Japan.
Please send the amount equivalent to Japanese yen.
Please note the expiry date.

(Example) When applying for a certificate for 1 yen per copy and shipping it to China by EMS
Certificate issuance fee 300 yen + EMS fee 1,450 yen = 1,650 yen
11 international reply stamps are required.
1,760 yen - 1,650 yen = 110 yen The remaining 110 yen will be returned as 110 yen Japanese stamps along with the certificate.

3.About the return method

We recommend EMS. Please enclose Japanese postage stamps (or an international reply coupon) for the EMS fee. (Cash, including foreign banknotes, revenue stamps, foreign currency, etc. will not be accepted.) For details on mailing methods and fees, please see the Japan Post website.
The approximate weight is"About stamps for mailing certificates" .

Contact Us

If you have any other questions, please contact us at the following:
Hokkaido Bunkyo University Academic Affairs Department TEL: 0123-34-0012

3. Junior College/Junior College Department

As part of our student services, we have made every effort to maintain the current price of certificate issuance fees. However, due to the soaring cost of certificate paper, it has become difficult to maintain the previous fees, and we will be changing them to the following amounts from April 1, 2026. We apologize for any inconvenience this may cause amidst rising prices across the board, and we appreciate your understanding.

The junior college was closed in March 23.
Certificates for graduates of Hokkaido Nutrition College and Hokkaido Bunkyo University Junior College will be issued by Tsuruoka Gakuen Educational Corporation.

Certificate of issue

About shipping

of application documentsWithin 5 days of arrival, excluding Saturdays, Sundays, and holidays発 送 international success.

Application method

Please mail the following two items to the university.

1. Certificate issue application form
2. Stamps for certificate fee
3. Copy of identification card
4. Stamps for postage of certificate

1. About the certificate application form

"Certificate issue application form (junior college/junior college department) (PDF)Please print out and fill out.
If you are unable to print it out, please enclose a copy with the information in items 1 to 13 below filled out.

1. Name (at the time of enrollment): The certificate will be created using the name used at the time of enrollment.
   Name (surname change): Only fill in those who have changed their surname.
2. Date of Birth
3. Department name
4. Year of enrollment: Leave blank if unknown
5. Graduation year
6. Graduation month: March or September
7. Student ID number: Leave blank if unknown
8. Phone number: Enter the number where you can be reached during the day.
9. Delivery destination: Postal code and address
10. Postal format: ordinary, express, registered mail, etc.
11. The amount of stamps for the postage of the certificate
12. Certificate to apply for and required number of copies
13. Amount of stamps for certificate fee

2. About stamps for certificate fees

One copy of the certificate is 1 yen. Please enclose stamps for the cost of the certificate you are applying for.
Please prepare 100 yen stamps.
Please note that if there is a shortage, we will create it after the missing amount arrives.
In addition, if there is a large amount, we will send the excess amount back to you with stamps.

3. About copy of ID card

To confirm that the application is from the person in question, please enclose a copy of your driver's license or health insurance card.
It will not be used for any other purpose.
*If your driver's license or health insurance card has a changed address, please be sure to include a copy of the address field on the back.

4. About stamps for postage of certificates

Please refer to the "weight guideline" below and enclose enough stamps to cover the postage cost of the certificate. Envelopes will be provided by the university.
If you are concerned about the amount of stamps, please enclose a larger amount. We will return the excess stamps to you.

In addition, sealed certificates are sealed in a standard-sized envelope (oblong size 3), so the stamps for the postage cost of the certificate are prepared by using a non-standard-sized envelope (kakugai size 2). please.

Please prepare stamps for the certificate fee separately. (Please avoid adding up)

• Approximate weight

  Certificate/Envelope	Weight of 1 part
  Transcript (sealed) Certificate of academic ability (sealed)	About XNUM X g
  Other certificates	About XNUM X g
  Standard envelope (long size 3) Enclose A4 paper folded in thirds	About XNUM X g
  Non-standard size envelope (square size 2) Enclose A4 paper without folding it	About XNUM X g

Envelope (image)

postage charges(Postal charges will change from October 2024, 10. Please check the post office website for details.)

Points to note

• The application isMailingPlease go in. Please allow plenty of time for your application, including the time required for mailing.
• About payment of feesWe do not accept cash or revenue stamps. surelyPostage stampPay with.
• We cannot be held responsible for postal errors, etc., so please be careful about the mail format (express delivery, registered mail, etc.) when preparing stamps for the postage cost of the certificate.

In case of application/receipt by proxy

If you wish to have a representative other than yourself apply and receive the application, you will need the following two items in addition to the items required for a normal application.

1. Power of attorney (with signature and seal of the principal)
2. Copy of agent's ID

1.About power of attorney

"Power of attorney (PDF)Please print out and fill out. If you are unable to print it out, please enclose a copy with the following information filled out.

• Agent

  1. Name (seal) and furigana
  2. The relationship between the person
  3. Address
  4. Phone Number

• Principal

  1. Name (seal) and furigana
  2. Date of Birth
  3. Address
  4. Phone Number
  5. Details to be delegated: Fill in application for certificate, receipt of certificate (ordinary, express delivery, simple registered mail), etc.
  6. Enter "I designate 〇〇 as my agent and delegate authority regarding personal information."

2.About a copy of the agent's identification card

Please enclose a copy of your driver's license, health insurance card, etc. to confirm that the application is from a representative.
It will not be used for any other purpose.

Contact Us

If you have any other questions, please contact us at the following: